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Archive for November, 2014

Blast from the Past: World of Change

Posted on: November 26th, 2014 by admin No Comments
by Jim Wiegel
WORLD OF CHANGE
There is a consistent subtext in the history of top methods that we live in a world of rapid change the world it is transforming and we are facing problems and challenges that simply cannot be dealt with effectively using the methods, approaches and values we grew up with

Transformation is happening all around us all the time. It is no news to anyone that we are experiencing massive economic, scientific, technological, political, social and cultural changes that together conspire to take us far beyond business as usual. Our institutions and conventions are under intense scrutiny from all directions. People are looking at our world and their own situations quite differently from how they did even 20 years ago. Indeed, we are living through several earth-shaking shifts that are rewriting our story of who we are in the world. The speed and manner in which this is happening make it more clearly visible to some people and less obvious to others. However, not being aware of it does not mean that it is not happening. When a hurricane flattens a forest, it makes a sound—even if no one is there to hear it.

“We are living in a critical, violent moment of history; an entire world is crashing down, another has not yet been born.  Our epoch is not a moment of equilibrium in which refinement, reconciliation, peace, and love might be fruitful virtues.”  Nikos Kazantzakis, 1923, translated 1960.

RESPONDING TO CHANGE
Top methods and, indeed the whole field of group facilitation were born out of a concern for new ways of responding to change happening in our world, and really I mean change happening in the collective impact (our social process) of our species on one another and, now on other species and conditions on our planet as a whole.  So, you have three things:

1.  groups of people (organizations, families, friends, teams, departments, neighborhoods, associations, individuals as well),
2.  the shifts, changes, transformations going on around them
3.  Their capacity to respond, as a group, to what is going on around them which you can also see as three things:   (images they operate with that shape their behavior and attitudes and, indeed, their perception of what is real, true, good.  structures and connections to resources, that determine their power and ability to survive and/or thrive  And, modes of participation and interaction whereby they engage and decide and act together.
SOMETIMES WE FORGET
sometimes we forget, as facilitators, the broader calling of which we are a part.  We can fall into what Margaret Wheatley called, “a ritual etched into twentieth-century memory.”
“I sit in a room without windows, participating in a ritual etched into twentieth-century tribal memory.  I have been here thousands of times before, literally.  I am in a meeting, trying to solve a problem.  Using whatever analytic tools somebody has just read about or been taught at their most recent training experience, we are trying to come to grips with a difficult situation.  Perhaps it is poor employee morale or productivity.  Or production schedules.  Or the redesign of a function.  The topic doesn’t matter.  What matters is how familiar and terrible our process is for coming to terms with the complaint.
The room is adrift in flip chart paper — clouds of lists, issues, schedules, plans, accountabilities — crudely taped to the wall.  They crack and rustle, fall loose, and finally, are pulled off the walls, tightly rolled and transported to some innocent secretary, who will litter the floor around her desk so that, peering down from her keyboard, she can transcribe them to tidy sheets, which she will mail to us.  They will appear on our desks days or weeks later, faint specters of commitments and plans, devoid of even the little energy and clarity that sent the original clouds — poof — up onto the wall.  They will drift into our day planners and onto individual “to do” lists already fogged with confusion and inertia.  Whether they get “done” or not, they will not solve the problem.”  Margaret J. Wheatley, Leadership and the New Science, Learning about Organization from an Orderly Universe.  San Francisco:  Berrett-Koehler Publishers, 1992, page 25.
The meaning of a method is the change it produces in the group.
Bill Staples in Transformational Strategies, reminds us of the constant shifts and changes surrounding us and the organizations we work with.  Changing the attitude or relationship between the people and the task from one of victim or reluctant or simply follower into one of responsibility and challenge is a big part of the change.  Bill points out, however, that their is also a more external dimension.  He notes 5 levels of change, of increasing complexity and challenge:

Some clients already know the type of impact they want from the planning, while others may have only a vague impression of what the result might be. The ToP practitioner can design the following outcomes or impacts on the organization. These impacts are arranged in order of difficulty.

1. Enhancing or changing current operating structures   The plan might lead to a shift or a new emphasis conducting normal operations. For instance, strategies might emphasize practical training even though some training activities are already in existence. Implementation of these types of strategies may involve a simple reshuffling of some workloads or resources. ToP action planning can be used for the immediate implementation of strategies of this nature. If the implementation team is very small, it can be very helpful to prioritize the strategies first.

2. Creating new initiatives   The final plan may call for a brand new focus in a new area that is markedly different from the normal areas of operation. Strategies implemented for this purpose are added to the workload normally carried out within the organization. For instance, a strategy might call for the creation of a new research area or product line. Gearing up for this new focus could require new activities that have never been done before by the organization, and which they currently do not have the capacity to initiate internally.

3. Formalizing organizational structural change   The client may need a plan that is significant enough to require some substantial changes in organizational structure and reporting relationships. For example, a strategy could be to gather all the communication functions operating throughout the organization at many levels and in several areas of work into one cohesive area of responsibility.

4. Transforming whole systems   Some clients may be looking for a major transition of their entire organization, with a completely new focus and new modes of operation. This need for transformation can happen during organizational mergers, break-ups, or periods of accelerated growth. If this is the case, the strategies call for transition planning, and the organization’s new vision often highlights dramatic changes in mandate.

5. Supporting value-based, behavioral changes   Sometimes, rather than shifting what is done, a major shift is needed in how things are done. This occurs, for instance, when a new set of values are to guide all operations of an organization, or when a new accountability framework and new measures are to be embedded throughout the system, or when an the organization decides to operate in an entirely new way.

Any of the five levels of impact above can also require people within the organization to make personal life changes. During periods of personal transition (such as in career, health, or relationships), a person can develop strategies that keep them from making “the same ol’ mistakes.” The behavior changes are more sweeping than changes to specific activities and may require the development of a personal vision and an understanding of the root causes of difficulties in their personal lives. The development of strategies within that context can be very powerful for encouraging sustained changes in life.

ToP PRACTITIONERS DILEMMA

At the time, the landscape was beginning to shift. Founders of the newly forming profession were beginning to consider the very nature of facilitation, and one of its most basic tenets was that of neutrality. As facilitators, ToP practitioners knew they could always play a neutral role with participants, but as agents of transformation there was still the question of whether they could really be neutral.   Professional facilitators debate this possibility of being a neutral presence and at the same time being a conscious agent of transformation. A transformational process used by an agent is heavily dependent on the values and philosophy of that agent, but those values and philosophy may not be shared by the client group and participants. Does one knowingly use a transformational process that shifts the client or participants in the direction of one’s own values, or does one try to remain neutral knowing that the client’s values may be the main dysfunction within the group?

This tension exposes the central dilemma of the ToP practitioner. On-the-ground evidence from 35 years of practice by hundreds of master ToP practitioners shows that the methods are indeed transformational—as they were designed to be. Therefore, the ToP practitioner can remain simply a professional facilitator, and use the methods as neutral planning and productivity tools—just as many clients want. On the other hand, the facilitator can admit to a transformational intent, use the methods at their full power … and take the consequences. Typically, the consequence is that the client is happier afterwards. However, if you talk about the potential for transformation beforehand, it can cause a degree of nervousness in clients. As more and more ToP practitioners and certified facilitators become passionate enough about the potential for positive change in society they talk about it with the client in advance. When they don’t mention it, they are in a similar position to a master architect who doesn’t mention his or her qualifications when renovating a neighbor’s garage. Selecting a master ToP practitioner to create a plan to increase productivity is somewhat akin to selecting a Ferrari to drive to the convenience store for milk. A reasonable question for every ToP practitioner is “When do I want to facilitate just what the client wants, and when do I want to ask about transforming their situation?”

hhmmmm . . . .

http://www.amazon.com/Transformational-Strategy-Facilitation-Participatory-Planning/dp/1475968396

Reflections and Celebrations: Facilitating Awesome Holiday Conversations

Posted on: November 26th, 2014 by admin No Comments

by Alisa Oyler

thanksgiving_table_2000x1200 Holidays have always been our benchmarks of passing time, our opportunities to gather together and look back, take stock and reconnect.  Maybe now more than ever we are aware of the luxury that is sharing time and space and having the  attention of those we love.  The compression of these days, however, has been known to spark conversations that happen in fits and starts. Sometimes it’s because we are trying to squeeze a year of information into a social flyby. Sometimes our treasured diversity in perspectives leaves us with a mental tally of “awkward topics” we  dance around to avoid tension. awkward topicsOur great coming togethers can fracture apart in moments.

But you can help.  With a little care and facilitation you can use great questions to urge those conversations towards more authentic sharing.  You can help set the stage for conversations that celebrate the chance to share our stories and our learnings and enjoy the chance for some open-hearted listening. Focus on the individual experiences and stories, invite everyone in, spare the judgements in favor of personal insights, and play with ways to make things visual and interactive.  question jarA ”question jar” can be an opportunity for everyone to contribute and can be included as prize or punishment to other games and activities. Conversation card printables like the ones here or here and here can add content to decor.  A “looking back board” can be a fun graphic on the wall for people to add pictures and quotes and notable events to.

There are also numerous resources on the web to help shuffle these conversations along.  TED Talks recently put out two posts which may be of interest.  “10 questions to ask your family around the table” and “How to turn small talk into smart conversation” both provide some quick tips on facilitating more meaningful conversations.  And sources as diverse as AARP, the Kansas City Star and Daily Good have all posted helpful questions lists linked in this sentence.

And every year, we at Partners hand out the following question set as a resource for people who want take the opportunity to look back and reflect on the year, connect more deeply to themselves and others, and draw out any meaning or significance that might carry into their future.  It’s meant as a menu of questions to draw from, adapt and change to help set the tone and structure for the reflection that makes sense to you and the group of loved ones you may be hosting.

imagesYear End Reflection

Use the questions below to make time for yourself or with your loved ones to reflect on 2015. Though written in the first person, they can easily be tweaked for a family or group setting.

Re-call the Happenings.

  • What are all the things that I experienced, that happened to me this year?
  •                 10 events I participated in
  •                  5 people I remember
  •                  5 places I visited, near and far
  •                  5 books/poems/articles
  •                  5 movies/TV shows/plays/sport events
  • What global news events have had the most impact?
  • What are memorable things people said, or decisions that were made?
  • What has happened to those closest to you?
  • What new thoughts, concepts, books came into your life?

Re-experience the Journey.

  • What added seasoning and spice — salty, sweet, bitter, sour, umami?
  • What was your favorite belly laugh of the year?
  • Anything really silly happen?
  • What were the underlying struggles or tensions?
  • What were the “seasons” you experienced?
  • What were the characteristics of these various seasons as you see them? Hot, cold, subtle changes, one long…
  • Where did you experience hope and joy? Darkness and despair?
  • Where did you weep? Shout with rage? Dance with joy? Fall in love? Stand with conviction?
  • What unexpected occurrences (adding too much, too little, forget to pay attention to time, needing to substitute for a missing ingredient)?

Re-create the Meaning.

  • Look over what happened this year until some event begins to call to you. Circle that event, take a piece of paper and just start writing about that event. Tell its story, the details, the setting, what happened, the significance.
  • When you run out, pick another and do the same.
  • Key personal event…
  • Key family event of the past year…
  • What are the roots of your feelings about this year?
  • What connections do you see across levels? (between your personal life and the world, between work and personal, between nation and family?)
  • What has the journey of this year been like for you?
  • How would you characterize this year using a song or book title?
  • If you were reading a synopsis of your year’s life events but someone else’s name was plugged in, what would you admire that person for?
  • Suppose your year was a meal — where was the prep? Appetizer? Entree? Dessert? Clean up?
  • What “keys” made this year unique? Why?

Re-engage with your Life.

  • Looking to next year, what do I intend?
  • Who am I going to be in the coming year?
  • What is my greatest need?
  • 3 things I’m focused on beyond self:
  • My prayer for the earth community:
  • 3 things I intend to participate in:
  • What would you like to be able to say at the end of the coming year about what happened?
  • What’s the “one thing” you want to be able to say is different, stronger or deeper?
  • My name for the past year is “The Great Year of…”
  • My deepest anticipation of the year coming up is:

What are your favorite end of year questions and reflection tools?  How might you change or adapt this list?  Email us and share with us your thoughts and we’ll keep updating this set and sharing it with others.

 

You’re invited! Partners’ Holiday Open House December 5th

Posted on: November 26th, 2014 by admin No Comments

holiday open house tree imageIt’s the time of year again!

Time to look back on the events that have shaped us as we look around to people and the network that sustains us and take a moment to give thanks for each other.  Please join our Partners’ team and other colleagues for a  Holiday Open House to celebrate our joint efforts in 2014!

Drinks and light snacks will be provided.

 

No tickets needed!  This event is open to the whole ToP Community.

 

The event will take place on:

Friday, December 5,  4:30 – 7:30 pm

at:

Partners in Participation

4208 North 25th Street

Phoenix, Arizona 85016

 Click the address for a link to the map.

 

 

RSVP to:  Marilyn Oyler at 602 468 0605 or Marilyn.Oyler@gmail.com

 

Download / Print the Invitation Here:  Partners 2014 Open House

 

We look forward to catching up, and swapping stories, with you there!

trees background

 

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